Building an efficient project execution system for all enterprises
101Project implements “Manage by regulations, regulate by papers, paper by computers” by systematically manage PMO projects. The success of a PMIS is not only the generation and application of forms, but also achieving a level of efficiency by computerizing. Firstly, PMIS supports the management of projects’ entire life span. Moreover, a good PMIS should, in the progress of management, allow the authorization of different forms and documents by its project manager. For example, project charter is the key to publishing projects at the initial stage of its development. Necessary forms, documents, authorization, process managing are keys to the success of the execution of a project that are not immediately obvious. 101Project conglomerates all the keys by an innovative eForm that allows the systematic computerization of enterprises.
Simultaneous management of multiple Projects
PMO often faces the ongoing process of several projects often in the tens or hundreds. PMIS faithfully and responsively reports problems such as promptness, budget deficit, incompleteness of product or overdue reports to PMO persons and addresses the problem accurately before they go out of hand.
Unified publishing, synchronizing and integration of information
Experienced individuals in the area of Project Management agrees that communication and time consuming are important to a project’s success. The substances of communication may include the publishing, relations of fellow members and synchronizing and integrating of information. Despite the establishing of a PMO department; however, PMO associates often consists of limiting members from other departments or of members responsible for several tasks. A PMO team of five members is the maximum resource that enterprises can allocate under minimum resources. Thus, rather than relying on the traditional forms of communication such as E-mail, enterprises should utilize a PMIS software that assists a small team of PMO to efficiently achieve tedious jobs such as information sharing and recording successfully.
The managing and monitoring of projects
An eligible PMIS software should aim to deliver dashboard, reports and available resources and status of its addressed projects efficiently. PMIS also aims to target at achieving employee self management by planning and allocating personal time unambiguously. PMIS’s reporting mechanism ensures that employees allocate the time to the projects that is most needed and prioritize their time according to project urgency. As projects’ members habituate to such an operation model, the PMO is able to function efficiently with the effective allocation of resources.
To pass-on the Experiences acquired from Projects
Another important target PMO aims at the integration of PMIS is the pass-on and inheritance of experiences and skills regardless of successes or failures. The history records, documents and problem solving information during the execution of a project are important heritages to an enterprise. To continually function successfully and consistently as a permanent enterprise, the inheritance and education of its constituents is a fundamental factor.
